North Carolina's Balance of State Homeless Management Information System
Help Desk
Resources
HMIS STANDARD OPERATING PROCEDURES
A. CHIN duties roles
- A1: CHIN Contractual Requirements 060911
- A2: CHIN Governance 060911
- A3: CHIN Staff 060911
- A4: Financial Management of CHIN Funds 060911
- A5: Acceptable Use of CHIN Systems, Services, and Information Resources 060911
- A6: Right to Grant, Deny, or Limit System Access 050629
- A7: Non-Discrimination 050629
- A8: ServicePoint Requirements 060505
- A9: Encryption 060505
- A10: Computer Virus Prevention 071023
- A11: Electronic Internal Communication 050629
- A12: Data Backup, Recovery, and Destruction 060505
B. chin Training support
- B1: Scheduled Training 050629
- B2: Periodic Training and Seminars 050629
- B3: Planned Technical Support 050629
- B4: Participating Agency Technical Support 050629
- B5: Availability and Hours of Technical Support 050629
C. Agency duties roles
- C1: Participating Agencies 050629
- C2: Participating Agency Executive Director 050629
- C3: Power Use 050629
- C4: Users 050629
- C5: Data Collection Purpose & Limitation 050629
D. Agency duties
- D1: Participation Requirements 050722
- D2: Information Security Protocols 050722
- D3: Maintenance of Onsite Computer Equipment 05072
- D4: Universal Data Elements 050722
- D5: Client Consent Procedure 050722
- D6: Interview Protocol and Data Collection 050722
- D7: Client Request for File Corrects and Appeals Process 050722
- D8: Client Request for Removal from the System 050722
- D9: Reporting Suspected Privacy Violations 050722
- D10: CHIN Requests of Participating Agencies 050722
- D11: Sharing Client Level Data 051010
E. Access to data
- E1: Access Privileges to System Software 050722
- E2: Access Levels for System Users 050722
- E3: Unique User ID and Password 051010
- E4: Access to Data 050722
- E5: Client Paper Records 050722
- E6: Hardware Security 050722
- E7: Electronic Access Control 050722
- E8: Data Integrity, Storage, and Transmission 050722
- E9: Auditing Monitoring System Use and Violations 050722
- E10: Report Classification and Distribution v.5
- E11: Right to Deny Access to Client-Identifying and or Aggregate Information 050722
F. Agency start-up