Joining CHIN

Joining CHIN

Background and Consideration for Joining an HMIS

CHIN is North Carolina's centralized Homeless Information Management System (HMIS).  It is used by agencies providing housing/services to homeless persons to record and share client-level service data, and to produce reports based on that data.  CHIN meets or exceeds HMIS privacy and security standards set by the U.S. Department of Housing and Urban Development (HUD).

The CHIN system is used by a variety of programs in almost every community in North Carolina.  PATH programs, and programs that receive McKinney-Vento or state ESG funding are required to use the HMIS.  Some Veterans Administration programs also participate in CHIN: Grant-per-Diem (GPD) and Supportive Services for Veteran Families (SSVF) programs.  A number of emergency assistance providers also use the system.  In addition, some agencies choose to participate in the HMIS to help their communities get a more complete picture of homelessness in their area.

De-identified CHIN data is used in the Annual Homeless Asssessment  Report (AHAR), a national report that HUD provides to the U.S. Congress.  The AHAR is used to inform national homelessness policy.  Data not in CHIN is not used included in the AHAR.

Process for Joining CHIN

Contact your Continuum of Care (CoC) (if you haven't already done so), for licensing and cost information.  CHIN fees and licenses are set at the CoC-level.  CoCs distribute the available licenses and decide how to allocate the fees to the participating agencies.    Click here for a map of North Carolina's Continua of Care.

Complete a Preparatory Document ("Prep Doc") for your agency and return it to the Help Desk.  This document gives us information on your agency and programs and how to set them up in the CHIN database.  If you have any questions on the document, please do not hesitate to call us.  Your agency will be setup within 2 weeks of us receiving the prep. doc.

Sign up your users for certification training.  Each user must have his/her own license.  Space is limited and pre-registration is required.  Please note that we need to receive your completed preparatory document at least 2 weeks before your users are trained.

If you have additional questions, please contact our Help Desk.